DEVELOPMENT OPERATIONS COORDINATOR

Reports to: Director of Development 

Location: Sarasota, FL 

Join our growing Foundation team of dynamic professionals to create a legacy project for Southwest Florida – a world class performing arts center that you will be a part of.  Roll up your sleeves and step into our fast-paced entrepreneurial organization to help us achieve something truly iconic. The mission of the Van Wezel Foundation is to create a world-class performing arts center, that enriches the community, supports arts education, and inspires young minds. 

The Van Wezel Foundation (aka, the Sarasota Performing Arts Center Foundation) is partnering with the city of Sarasota, other regional municipalities, private philanthropists and foundations to build and operate what will be the performing arts centerpiece of Sarasota and the entire gulf coast region.  The new performing arts center will be a public-private-partnership in which the City of Sarasota and the Foundation will be the principal participants.  Completing the project – construction, operations and programming – will require funding of more than $350 million, of which 50% is anticipated to be raised from philanthropic sources. 

This is an exciting opportunity to join a growing team during the start-up phase of an enormous project that will become an important cultural resource and legacy for Southwest Florida. 

 

Development Operations Coordinator 

Reports to: Director of Development 

Summary: 

The Development Operations Coordinator will provide a comprehensive and meticulous approach to data entry, donor acknowledgment and benefits fulfillment.  They will manage the daily operations of gift processing, including gift entry and acknowledgement.  

Essential Duties and Responsibilities: 

  • Manages the timely and accurate processing of philanthropic gifts and grants, and campaign and donor reporting. 
  • Ensures the organization’s internal controls around cash handling and revenue recording are maintained with respect to gift processing and record-keeping 
  • Work with Operations team to perform regular reconciliations of the gift records in the constituent database with the accounting system 
  • Work with Operations team and external auditors on annual audit, as requested 
  • Acknowledges all charitable donations in accordance with IRS and VWF Foundation regulations and policy. 
  • Creates and manages ad hoc as well as routine data and reports. 
  • Enters and maintains all information for constituents, including biographical information, gifts, contacts, actions, relationships, and affiliations. 
  • Works collaboratively with the Directors of Development, Marketing, Major Gifts and Legacy Giving, Campaign Management and Finance, and all members of the development team. 
  • Works with development team to develop and implement targeted lists for strategic fundraising purposes. 
  • Works with the Director of Development to define, recommend, and implement policies and procedures to support fundraising efforts, systems support, data integrity and security, and gift processing and oversight. 
  • Assists with donor ticketing, events and other benefit fulfillment as needed 
  • Performs other duties as assigned 

 

Knowledge, Skills and Abilities: 

  • Data Entry experience 
  • Familiarity with Constituent Relationship Management systems, Tessitura preferred. 
  • Proven ability to work and participate in a team atmosphere. 
  • Knowledge and experience in working with donors, database software, donor tracking, and stewardship. 
  • Strong commitment to the ethical handling and management of donor information. 
  • Proficient in Microsoft Office suite 

 

Minimum Requirements: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

  • Bachelor’s degree in a related field and (2) years of related experience or five (5) years of directly related experience with customer relationship management software in a non-profit setting. 

 

Position Status: 

This is an exempt full-time position. Generally, the hours are 9:00 a.m. to 5:00 p.m., Monday through Friday, for a 40-hour work week. The hours may be adjusted as required to ensure that the job is accomplished. Some weekends/nights work is to be expected. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to stand and reach with hands and arms. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to walk and sit. 

The employee must occasionally lift and/or move up to 10 pounds. 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Acknowledgement: 

The Foundation has reviewed this job description to ensure that essential functions and basic duties have been included. The Foundation reserves the right to change it at its sole discretion at any time and without any advance notice. This job description and list of functions is not intended to be an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

X