Reports to: Executive Director of Finance and Administration
Location: Sarasota, FL
Join our growing Foundation team of dynamic professionals to create a legacy project for Southwest Florida – a world class performing arts center that you will be a part of. Roll up your sleeves and step into our fast-paced entrepreneurial organization to help us achieve something truly iconic. The mission of the Van Wezel Foundation is to create a world-class performing arts center, that enriches the community, supports arts education, and inspires young minds.
The Van Wezel Foundation (aka, the Sarasota Performing Arts Center Foundation) is partnering with the City of Sarasota, other regional municipalities, private philanthropists and foundations to build and operate what will be the performing arts centerpiece of Sarasota and the entire Gulf Coast region. The new performing arts center will be a public-private-partnership in which the City of Sarasota and the Foundation will be the principal participants. Completing the project – construction, operations and programming – will require funding of more than $275 million, of which 50% is anticipated to be raised from philanthropic sources.
This is an exciting opportunity to join a growing team during the start-up phase of an enormous project that will become an important cultural resource and legacy for Southwest Florida.
The Staff Accountant is part of a team that will establish an in-house accounting and finance operation, including a review of the accounting system structure, policies and procedures, and compliance schedules and protocols.
The Staff Accountant is responsible for preparing accounting entries, reconciliation of accounts, processing payables and receivables, reviewing and reconciling banking entries and investment accounts, closing activities, audit preparation, and financial reporting. The role also supports the creation and maintenance of an accounting manual, drafting of financial policies, documents procedures, assists with accounting system set up, maintenance, and implementation of upgrades or new financial systems.
Essential Duties and Responsibilities:
Accounts Payable (30%)
· Processes vendor invoices and grant requests for payment; initiates electronic payments and prints checks as needed.
· Sets up new vendor accounts in bill payment and accounting systems and updates existing vendor accounts; performs periodic maintenance on vendor records
· Confers with vendors on any billing discrepancies for Foundation related expenses and/or missing documentation or vendor file support.
· Performs daily accounts payable reconciliation, properly coding payable in online bill management and payment system and import or enter into general ledger
General Ledger (30%)
· Prepares, reconciles and processes journal entries
· Reviews daily gift file import from donor database and prepares contribution revenue support to ensure proper accounting and recording of journals
· Maintains all accounting documentation (accounts payable, receivables, journal entry, reconciliations, month-end closing workpapers, etc.)
· Monitors budgets, compliance with grant or gift restrictions, and restricted account balances and prepares appropriate reports as needed
· Analyzes financial data and prepares all general ledger entries and reconciliations related to the investment portfolio and other operating bank and investment accounts
· Reviews and prepares the monthly investment allocations across endowment accounts
· Working with the Executive Director, reviews and recommends improvements to the general ledger chart of accounts, accounting system business rules, attributes and other tables. Performs accounting system maintenance: creation of vendor records, accounts, projects, attributes and other records. Updates system records as required.
Month and Year-end Closing (10%)
· Assists with annual financial closing and subsequent audit and tax filing including preparing support packages for auditors, responding to auditor requests, creating accounting schedules, etc.
Financial Reporting (15%)
· Prepares monthly financial reporting package
· Responds to requests for account balances and account activity
· Compiles and analyzes data; prepares financial reports for internal and external requests
· Performs other duties as assigned
Accounting Operations (15%)
· Working with the Executive Director, supports the creation and maintenance of an accounting manual for the organization
· Documents accounting and financial procedures and updates procedures as needed
· Working with the Executive Director, assists with the drafting of financial policies for board review and approval
· Assists with preparations for audit, finance, and board meetings
· Assists with events as requested
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
· Bachelor’s degree in accounting or a directly related field and five years (5) years of related experience
This is an exempt full-time position. Generally, the hours are 9:00 a.m. to 5:00 p.m., Monday through Friday, for a 40-hour work week. The hours may be adjusted as required to ensure that the job is accomplished. Some weekends/nights work is to be expected.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and reach with hands and arms. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to walk and sit.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The Foundation has reviewed this job description to ensure that essential functions and basic duties have been included. The Foundation reserves the right to change it at its sole discretion at any time and without any advance notice. This job description and list of functions is not
intended to be an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.